Virtual assistants are employees who work remotely. When you don’t have an office to monitor your workers, it can be challenging to keep track of their progress and communicate with them. Although there are messaging platforms for the professional world such as Whatsapp and Telegram, and collaborative online to-do lists like Asana and Trello, it would still be more convenient to keep track of everything from one platform. If there’s one thing that a virtual assistants service company will stress, it’s the need for project management tools.

What is project management?

“Project management is the practice of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria at the specified time.” The major provocation of project management is to accomplish all of the project goals inside the settled time and environmental constraints.

project planning

So a project management tool is?

Project management software or tools help project managers, and teams collaborate and finish their goals on time while controlling resources and cost. Functions may include task distribution, time tracking, budgeting, resource planning, team collaboration, and so much more.

Cloud sharing is the future of easy file access

Back in the day, you needed Bluetooth, infrared, an external drive, and sometimes a mix of all three to get files from one computer to another. Now, project management software comes with its own cloud service where you can store data, time logs, and emails all in one application. That way, your remote workers can easily access each other’s projects in case of revisions or submissions.

There’s no hiding from the software

The project management app does not lie. Every time log, activity, tweak, and tug is documented and cannot be erased. Some project management tools even log keystrokes and take random screenshots of the activity on your monitor and send it directly to your employer. The employer will know how much time their employees are putting into their projects and if they’re actually working instead of slacking.

project management software

Data privacy

All company data, projects, emails, messages, and processes must be kept private to prevent their competitors from learning the tricks of the trade. Project management software encrypts all emails and data to ensure no sensitive information is released. If ever there’s a data leak, you’d know it’s an inside job.

Project management tools are the embodiment of the saying ‘work smart, not hard.’ You have full control of your business at your fingertips. The best part is that you call the shots.

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